Office 365 On-Premise VS Cloud Backup: True Facts You Should Know

Are you confused between using Office 365 on-premise backup or cloud backup? If you nodded at this question, then check out this article to get a clear vision.

I am here to shed light on a subject that has been running in businesses over a decade. As we know, creating a backup copy is the most native way to guard your organization’s data. Previously, when cloud storage was not so popular, people chose to create local backup over the online backup. But, as time passed by, cloud backup services geared up popularity.

Likewise, Office 365, the most used and trustworthy SAAS application, even its users have conflicts in mind on which backup strategy to opt in order to maintain business continuity. Because a strong backup plan plays a key role in the disaster recovery plan. If you do not have a well-rounded backup approach, then your business might be more prone to data loss.

Office 365 On-Premise VS Cloud Backup: True Facts You Should Know 1

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Still, a number of users are clueless about what type of backup is most suitable for their data security. So, we will sort it out by providing a descriptive introduction on Office 365 backup On-Premise VS Cloud.

First, start with the concept of Microsoft O365 Online or Cloud Backup.

Office 365 Cloud Backup Techniques

If we consider backup on cloud, then it means you can access data in the presence of internet only. The perks to save O365 information on cloud is – No need to worry about storage resources.

In Office 365, users can store their documents in OneDrive or SharePoint application. However, Microsoft does not provide any dedicated application that creates cloud-to-cloud backup of O365. There are some other applications incorporated in O365 that work as backup programs. Still, we again say they are not the backup solutions.

For example, MS Office 365 has a functionality named as Litigation hold. It is used to hold or preserve mailbox information for a certain period of time whose value set by the user. As a result, the data on litigation hold will not be removed until its retention period gets expired.

However, if the O365 service outage takes place, you cannot access those preserved data because the data is stored in Office 365 itself. As we are aware, there are number of attacks takes place in the online world. So, in a situation, when any threat corrupts the preserved O365 data, then you have no longer been able to restore the data items.

Office 365 Backup On-Premise Strategy

The most disappointing thing in Office 365 – there is no inbuilt cloud-to-local backup technique. In order to create O365 backup on the on-premise platform, automatic software is needed. For this task, SysTools Office 365 Email Backup is the best solution. It enables users to safeguard O365 information such as emails, contacts, and calendars from data loss situations by saving it on local device.

In fact, if there is an Office 365 service outage, still, data is available in your local system. So, if you periodically create Office 365 backup On-premise, then you have complete control over the data in any situation.

Besides, if you have already backed up your data locally and any accidental deletion occurs or data gets lost, you can even restore the data back to Office 365 mailboxes.

In addition, there are lots of perks of creating on premise Office 365 backup with the backup tool.

  • Save an offline copy of admin mailbox, shared mailbox, and primary mailbox on local system.

  • Export Office 365 data in Outlook compatible PST and EML formats. In the future, if service outage ever happens, you can access the data other mail clients also.

  • Convert multiple mailbox(es) data into desired format in single attempt at any location in local environment.

  • Efficiently backup Exchange Online emails, contacts, and calendar entries without any fail.

  • File Naming feature to manage the emails in EML format in a more proficient way.

  • Backup specified time interval of data that you need through Date Filter feature.

  • Easily replicate data to other storage devices to safeguard data against hard-drive failure.

  • Widely compatible with all latest Microsoft Windows as well as Mac platform.

No backup plan is successful if you do not have data restore capability. So, the utility also provides point-in-time recovery from local PST file(s) to Office 365 account(s). Above all, it is an outstanding software that offers an amazing Office 365 on premise Backup experience.


Data is an asset of any business, whether it is created in Office 365 or other application. And to maintain those data there is a requirement of powerful disaster recovery plan. Thus, the administrator can not face any struggle when a data loss situation occurs in Office 365. So, it is good to incorporate a technology that requires minimum efforts. Therefore, we have provided an in-detailed picture on Office 365 backup On-premise VS Cloud. Remember data is a pillar of the workflow continuity. So, choose the backup plan that best fits for your business.

By Peter Baris

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